Tip for Improving Your Memory
Increase Your Memory By Getting Organized
Most memory training techniques involve exercises to improve linking objects to certain items or using numbering systems to stay on top of being forgetful. However, oftentimes the only thing that is needed to keep your mind on track is to get organized and to stay that way! Below are a few good tips that will help you:
Use a filing system effectively: Take the time to think through your filing system. Figure out what organization will work best for you - client files versus project files, color coding, and so on. Once you’ve worked out your system, make sure to use it. File all pertinent information in the appropriate file (not a desk pile). It’s also helpful to attach blank sheets of paper to the inside right back flap of file folders. Then, you can take notes on relevant conversations, memos, and meetings right where you need them. And make sure you put your files away in an organized fashion.
Use a task list for projects: Overwhelmed by a complex project? Think through the project concretely, step by step. Then, make a list for all these steps, or tasks, to help you get them done. Here’s another suggestion: Keep your task list stapled to the inside front cover of your project file. That way you can refer to the task list whenever you work on that project.
Avoid paper piles: Are you surrounded by a sea of papers at work? Is your dining-room table so covered with mail that you’re not even sure it’s still there? There are generally two things that happen to information buried in a paper pile - either it is forgotten or it can’t be found when you need it. Paper piles are like the plague - they should be avoided at all costs. When you get a piece of paper, you should do one of three things: file it, write the information down elsewhere (such as in your scheduler) and toss it, or simply toss it.
Avoid constantly putting information on sticky notes and other small pieces of paper: If you need to write something down, put it on your Master Plan or on your to-do list. While it’s okay to use a reminder such as a sticky note every once in a while, using such notes all the time will make them less noticeable and—as a result—less useful.
Organize your day according to your energy level: Most of us are at our best in the morning. Therefore, set aside time in the morning to work on projects that require your full focus and ability. Schedule less important meetings and other tasks for later in the day.
Getting organized can be the most important information to help you boost your brainpower as a memory tool. It is so simple and obvious that many of use miss the importance that staying on top of our organization in life can be in boosting our brain power. Here are more great tips to help you get organized:
Help yourself avoid interruption: Ever had one of those days where nothing seemed to get done? Often we are unable to complete tasks because we get distracted. In order to get things done, you must protect your time. If possible, leave your phone on voice mail during times you have scheduled to work on projects. If you have a private office, close your door. You could even put up a sign saying something like “Hard at Work: Please Come Back Later.” If you are interrupted, help keep the disruption brief by remaining task-oriented.
Schedule time to make phone calls and return e-mail: When you leave a phone message, include times that you will be available by phone. Ask the other party to do the same - it will save you both a lot of time that would otherwise be spent on everyone’s favorite game, phone tag. Also, avoid checking your voice mail and e-mail constantly. Instead, review them at scheduled intervals during the day.
Schedule stress breaks during the day: Make sure you give yourself a break! Working to the point of total brain fatigue and muscle tension will never do you any good. Stretch, take some deep breaths, go out to get your lunch, call your kids - do something to give yourself a little break. If you’d like, you can schedule these breaks as a reward for when you’ve completed a specific task.
Appreciate your own style: Just as we are all different in other ways, we all have different organizational styles. Remember that you have gotten where you are today because of who you are and what you have accomplished. Use improved organizational skills to enhance your personal style, not change it. Getting organized should make you feel good, not burdened.
Stick to your plan: The best-laid plans often fall victim to their makers. While spontaneity is important, there is a fine line between it and simple procrastination. Once you’ve come up with a good strategy for tackling a task, stay with it. Only you can prevent yourself from dillydallying.
Source: http://www.self-help-book-reviews.com